As a business, dealing with an influx of invoices can be overwhelming. Order.co allows you consolidate all of your purchases and spend into a single consolidated invoice. However, for businesses with multiple departments or business units, it's more advantageous to have individual invoices for each group, allowing payments from varied bank accounts or processing by separate finance groups.
Order.co allows businesses to create Invoice Groups, which use Location, Cost Center, or User to consolidate spend for each of those into separate invoices!
Why Invoice groups?
- Businesses can create multiple invoice groups to receive several invoices per week or month (e.g., 3 groups means three invoices per period).
- Meet regulatory requirements, for example: separating cannabis cultivation and retail invoicing.
- Supports organizations where each business unit has its own software instance (e.g., multiple companies in QuickBooks Online).
- Support segmented payment though separate bank accounts.
How can I group invoices in Order.co?
- Invoice groups can be split by one of the following object types: User, Location, or Cost Center.
- Once selected, each invoice group will use the above for organizing spend.
- Create as many invoice groups as you need!
Invoice Group Settings
- Invoice Notifications: This email address will receive an email for each invoice and credit memo, late payment notifications, and payment confirmation.
- Auto-pay methods can be added to each invoice group. Payment will be pulled from the assigned bank account or credit card on the invoice due date. If desired, you can initiate payment ahead of the due date.
- Invoice group name: Add a name to each invoice group for easier management on the Invoices or Integrations page
Creating an Invoice Group
To create an invoice group, please reach out to your Customer Success Manager or our Support team. Once a group has been added you can edit the settings on the Consolidated Billing Settings page.
Invoice group settings must be edited by your Order.co representative for your account. Please contact support@order.co or your Customer Success Manager with any modification request.