If you've completed the other steps, your team is ready to start ordering. Before your users submit orders, let's put some spend controls in place! Order.co gives businesses control and visibility into what users can purchase and how much they can spend with Approvals and Budgets. Our most successful businesses have at least one or more spend controls for their accounts.
Approval Rules
Approval rules allow businesses to require orders that meet certain criteria to go to one or more approvers before being placed with vendors. That moves the approval process upstream, so teams don't have to spend time returning or reconciling unapproved purchases.
You can set up rules based on Location, User, Cost Center, Accounting Code, or Order Subtotal. You can even combine conditions for more complex rules. Each rule can have multiple steps, so you can escalate orders to the right people.
Click here to learn about setting up approval rules. If you have any questions, ask your Implementation Consultant for help; they are approval experts!
Budgets
Your team probably already has a budget for the year, but it can be difficult to track how you are pacing to budget, and most purchasers don't know what their budget is. By setting up Budgets, your team gains a high-visibility way to track and control spend across your business, as well as communicate spend limits to your team.
Set up budgets for Locations, Cost Centers, or even Users and allocate across your Accounting Codes so users know how much of any expense type they are budgeted for. Use our custom settings to set when the budget rolls over. Users will see their budgets on their dashboard and the Budgets page, so you and your team can plan purchases ahead of time.
Click here to learn more about setting up Budgets.
Next Steps
Your account is ready for your team to start ordering! Here's some suggested reading to get the most out of your account: